Occupational healthcare setup checklist — first employee and teams of 5–50

Employer preparation worksheet, not a completed workplace assessment or approved action plan. Record company work and responsibilities, not employee health information. Example: “15-person software team, Helsinki office and remote work in Finland”.

Company / business IDEmployees / foundersWork context and working locationsService languagesEmployer contact / backupTarget start or switching date

Needs and budget

Describe tasks, hours, remote work and known work-related workload/exposure factors. Arrange preventive occupational healthcare and decide separately on optional medical care. Compare gross prices; record setup, assessment, device and per-use costs and unresolved items.

Agreement and switching

Confirm coverage, start date, price and boundaries in writing. If switching, check the current notice period and old service end date. Agree employer-document delivery; handle patient-record procedures separately.

Assessment and action plan

Gather existing risk-assessment material and work/location descriptions. Agree the workplace-assessment visit and any professionally assessed remote portion. Agree action-plan goals, responsibilities, follow-up and annual review.

Employee instructions and follow-up

Share official booking, portal instructions, languages and service boundaries. Confirm how new employees are added and billed. Agree employer reporting, cost breakdowns and a follow-up owner.

Gross prices before Kela. 12 × monthly is recurring cost, not the full first year. Usage quantities must be clearly labelled company assumptions. Do not treat unknown items as zero or deduct a flat Kela percentage from the whole price. An offer does not guarantee Kela approval.

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Official sources checked 26 October 2026. This editorial preparation aid awaits clinical review.

StartHealth: guide and sources